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Four Days of Tabletop Hobby Gaming

Exhibitors

Increase Awareness and Sell Your Wares!

Midwest GameFest Online hosts a range of gaming-related exhibitors and dealers that typically include artists, game and comic stores, apparel, jewelry, and more!

Exhibitor List

Check out our Exhibitor Directory to see a list of our exhibitors.


Becoming an Exhibitor

Midwest GameFest Online is a great opportunity to showcase your wares. Our Spring online event features hundreds of hobby gamers, cosplayers, and "nerd culture" enthusiasts looking for the newest games, accessories, and materials.

Booths are purchasable online once your online exhibitor application is approved. Each booth comes with two exhibitor badges, which allows one member of a two-person crew to play games while the other handles the booth. All exhibitors receive mention in our PDF convention program, website, emails, and social channels. Both a text and voice/video channel are provided at the online convention in Discord (see below).

Getting Started

Fill out an Exhibitor Application and let us know your business name, contact info, what you are selling, etc. All applications are subject to approval. We'll get back to you with additional instructions. Note: Submission of an application means that you agree to our terms and conditions.

Important: Exhibitor applications open December 1, 2021 and end March 1, 2022, or until booth space is filled.

» SUBMIT AN EXHIBITOR APPLICATION


Discord Server

While our Fall in-person event is hosted in Kansas City, our Spring online event is hosted via Discord, a free text, audio, and video service. Discord is a web-based service that also has great desktop and mobile apps. You don't need anything more than the cell phone, tablet, or web browser you're using right now. There's nothing to download or hook up, but a mic and headset would be great. We use a number of online virtual tabletops (VTTs) including Roll20, Tabletop Simulator, and more (game hosts decide).

» Learn About Discord

» Join the Discord Server

Discord

Pricing

Virtual Booths – $25

A virtual booth includes a text and audio/video channel on our Discord server, two 4-day exhibitor badges and promotion in our materials.

Note: "Foot traffic" at online conventions is low. If a booth is desired, we strongly recommend also sponsoring demo game sessions and using your booth channel as the text/audio/video; or as a place to post messages/promos during the convention. There will be lots of downtime in a virtual booth, so plan to multi-task but to be available.

Exhibitor Credit for Prize Donations

Part of your payment can be accepted in the form of tabletop gaming-related merchandise donated as prizes for our benefit raffle. We value prize donations at 50% MSRP (subject to acceptance/approval); we can accept up to 100% of your total bill this way. Electronic merchandise donated in this manner (certificates, coupons, etc) must be received prior to the event arrival unless other arrangements are made. Physical donations must be shipped by you directly to the benefit raffle winner. Contact our This email address is being protected from spambots. You need JavaScript enabled to view it. to make arrangements.

Claiming Your Discount

Once your application is approved, you will receive an email with a link to purchase your booth and any booth options. You specify your discount code during the booth selection process. So, if you had a bundle of current books whose MSRP was $200, we would count that as a $100 credit toward your booth purchase, but the discount caps at $75. Use the discount code that most closely matches.

  • $10 code: exhibit10-2022
  • $20 code: exhibit20-2022
  • $25 code: exhibit25-2022
  • $50 code: exhibit50-2022
  • $75 code: exhibit75-2022

Some Fine Print

Every exhibitor is granted a 3-month Class II membership to The Role-players Guild of Kansas City starting the first day of the convention. This is a non-voting, convention-only class of member. For more information, visit the RPGKC website.

By attending, exhibitors agree to abide by our Attendee Terms and Conditions and our anti-harassment policy.

By attending, exhibitors consent to being photographed incidentally (e.g. in the background of another's photo/screengrab). We encourage attendees to request permission from others before directly taking their photographs or screen grabs. Photographic harassment can lead to expulsion from the convention.

Helpful Application Tips

Login or create an account with the Start Application button above and create a new application to let us know what you have in mind. If approved, you'll get an email with a link to come back, choose booths and options, and complete payment.

Important: You will need a 2000x2000 pixel logo. If you don't have one available, you can download a placeholder.

Virtual Move-In and Move-Out

Important: Exhibitor load-in begins at 10am March 10, 2022.

We'll work with you prior to the event to answer questions and get your booth up-to-speed. But on opening day the earliest arrival/load-in time will be Thursday morning at 10am. That means that folks will be available to assist you with your virtual booth at that time. We might be able to accommodate an earlier time, so coordinate with us via an email to This email address is being protected from spambots. You need JavaScript enabled to view it.. We understand that not all exhibitors can make it Thursday, and so a Friday morning arrival is acceptable (just let us know). Unless otherwise specified, exhibitors are expected to staff their booth(s) during normal convention hours (12-11pm Thur, 9am-11pm Fri-Sat, and 9am-6pm Sun).

Those are long hours, and we understand this may be burdensome. Plan on multi-tasking. Exhibitors are encouraged to remain in the hall while games are still being played, but are permitted to shutter their booths after 8pm. This is a judgment call on your part since attendees can't buy wares if they are not available. Exhibitors are expected to post an "away message" while their booth is unattended.

See our schedule for detailed times.

Load-in Contacts

  • Convention Staff: 816-529-3096

Want Even More Exposure?

If you are looking for promotion beyond a virtual table, consider becoming one of our sponsors. We have great packages available from advertising in our PDF convention program to ads during game sessions streamed on Twitch. Visit our Sponsors page for details.

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