Increase Awareness and Sell Your Wares!
Midwest GameFest hosts a range of gaming-related exhibitors and dealers, including artists, game and comic stores, apparel, jewelry, and more!
Exhibitor List
Check out our Exhibitor Directory to see a list of our exhibitors.
Becoming an Exhibitor
Midwest GameFest is a great opportunity to showcase your wares. We've got around 1,200 unique attendees and over 2,700 turnstile. That's a ton of tabletop hobby gamers, cosplayers, and "nerd culture" enthusiasts looking for the newest games, accessories, and materials. Located in the Greater Kansas City Metropolitan Area, we draw attendees from Missouri, Kansas, Illinois, Iowa, Nebraska, Arkansas, and across the country.
Booths can be purchased online once your online exhibitor application is approved. Each booth comes with two exhibitor badges, which allow one member of a two-person crew to play games while the other handles the booth. All exhibitors receive mention in our convention program, on our website, in emails, and on our social channels. Power is available for small electronics, but you will want to bring a grounded extension cord and power strip. Complimentary low-bandwidth wi-fi is provided, and pipe and drape is available for an additional fee per 10' length of booth. Additional booths and passes may be purchased.
Getting Started
Fill out an Exhibitor Application and let us know your business name, contact info, what you are selling, etc. All applications are subject to approval. We'll get back to you with additional instructions. Note: Submission of an application means that you agree to our terms and conditions.
Important: Exhibitor applications open on September 28, 2026, and close on February 1, 2027, or until booth space is filled.
» SUBMIT AN EXHIBITOR APPLICATION
Exhibitor Booth Prices
Premier Booths – $350
A 10'x10' space at a premium location, including two rectangular draped exhibitor tables ( ~6'x2'), two chairs, two 4-day exhibitor badges, and promotion in our materials. You can rearrange the tables and chairs however you like as long as you stay inside the bounds.
Zone-specific Booths – $300
A 10'x10' space at a premium zone-specific location (e.g. RPG dealers near RPGs, mini dealers near minis, etc.); this includes two rectangular draped exhibitor tables ( ~6'x2'), two chairs, two 4-day exhibitor badges, and promotion in our materials. While any vendor / exhibitor can request placement in a Zone-specific booth, preference will be given to vendors who fit the profile of that Zone. You can rearrange the tables and chairs however you like as long as you stay inside the bounds.
Regular Booths – $275
A 10'x10' space including two rectangular draped exhibitor tables ( ~6'x2'), two chairs, two 4-day exhibitor badges, and promotion in our materials. You can rearrange the tables and chairs however you like as long as you stay inside the bounds.
Made in KC Booths – $200
A 10'x10' space in our Made in KC area including two rectangular draped exhibitor tables ( ~6'x2'), two chairs, two 4-day exhibitor badges, and promotion in our materials. These booths are designed for KC area small businesses, artisans, and creators who are just getting started on their entrepreneurial journeys, and those applicants will be given preference while assigning spaces. You can rearrange the tables and chairs however you like as long as you stay inside the bounds.
Kiosk Booths – $150
A 10'x10' space in our Kiosk area including one rectangular draped exhibitor table ( ~6'x2'), two chairs, two 4-day exhibitor badges, and promotion in our materials. These booths are designed for non-profits, clubs, and school groups, or small hobby businesses, and those groups will be given preference while assigning spaces. You can rearrange the tables and chairs however you like as long as you stay inside the bounds.
Sales Station Space – Consignment fee, by approval only
Up to 1/3 of a ~6’x2’ table in a designated area of the Gamers Garage sale, one 4-day exhibitor badge, and promotion in our materials. MWGF receives a seller’s fee equal to 15% of the sale of each item. These spaces are designed for publishers and creators who want to sell their items but do not want a booth (e.g. if they plan to spend the con running demos). Items must be listed via the Gamer Garage Sale system.
Some Fine Print
Each exhibitor fee grants a 3-month Class II membership to the Role-players Guild of Kansas City starting the first day of the convention. This is a non-voting class of member. Annual memberships can be purchased online or at the convention. For more information, visit the RPGKC website.
Member exhibitors agree to abide by our Sponsor/Exhibitor Terms and Conditions and our anti-harassment policy.
Members consent to being photographed incidentally (e.g., in the background of another's photo). We encourage attendees to request permission from others before directly taking their photographs. Photographic harassment can lead to expulsion from the convention.
Helpful Application Tips
Log in or create an account with the Start Application button above and create a new application to let us know what you have in mind. If approved, you'll get an email with a link to come back, choose booths and options, and complete payment.
Important: You will need a 2000x2000 pixel logo. If you don't have one available, you can download a placeholder.
Move-In and Move-Out
Important: Exhibitor load-in begins at 12pm on Wednesday, March 3, 2027, or 9am on Thursday, March 4, 2027.
Get a jump on load-in by coming on Wednesday afternoon! Otherwise, load-in times will be Thursday morning at 9am. We understand that not all exhibitors can make it on Thursday, and so a Friday morning arrival is acceptable (just let us know). Unless otherwise specified, exhibitors are expected to staff their booth(s) during normal convention hours until 8pm (12-8pm Thur, 8am-8pm Fri-Sat, and 8am-6pm Sun).
Those are long hours, and we understand this may be burdensome. Exhibitors are encouraged to remain in the hall while games are still being played, but may shutter their booths after 8pm. This is a judgment call on your part, since attendees can't buy wares if they aren't available. Exhibitors are expected to remove or cover their merchandise while their booth is unattended; most exhibitors bring a tablecloth for this purpose.
See our schedule for detailed times.
Exhibitors can use the loading dock door on the North side of the convention center (see diagram below). The dock doors will be shut normally, so coordinate with convention staff at the registration desk or with hotel staff at the front desk upon arrival.
Load-in Contacts
- Convention Staff: 816-529-3096
- Facility Staff: TBD
Want Even More Exposure?
If you are looking for a promotion beyond an exhibitor table, consider becoming one of our sponsors. We have great packages available from advertising in our convention program to main hall naming rights. Visit our Sponsors page for details.