Attendee Badges
- Every badge purchased grants the purchaser a 3-month Class II membership to The Role-players Guild of Kansas City, Ltd. starting the first day of the convention. This is a non-voting, convention-only class of member. For more information, visit the RPGKC website.
- By attending, attendees agree to abide by our anti-harassment policy.
- By attending, attendees consent to being photographed (e.g. incidentally in the background of another's photo, or otherwise) and to allowing their photo, video, or film likeness to be used for promotional purposes by Midwest GameFest. Attendees should receive permission from others before directly taking their photograph; photographic harassment can lead to expulsion from the convention.
- Pre-registered badges will be available for pick-up at the Registration Desk in the Main Lobby.
- All attendees must have a badge to participate in events.
- Children 15 and under are free with paid parent or guardian. Note: All children 15 and under must be supervised but are not required to have a badge. Badges are required to play games.
Security
The Exhibit Hall will be locked outside of convention hours; however, Midwest GameFest is not responsible for property loss. Midwest GameFest Management strongly encourages all attendees to take reasonable precautions to prevent theft and damages. If an incident occurs, please inform Midwest GameFest staff immediately.
General Rules and Regulations
- Handbill distribution is permitted only within the exhibiting company’s booth, at exhibitor sponsored events, or at the table designated for promotions near the Registration Desk in the Main Lobby. No material may be posted on convention walls, fixtures, or furniture. Violators are responsible for all fees and damages incurred from the removal of such postings.
- Adhesive stickers are prohibited in the Stoney Creek Hotel and Conference Center. Exhibitors are liable for all costs and expenses associated with sticker removal.
- Absolutely no selling or soliciting is allowed outside of rented booth spaces.
- Attendees must comply with, and be bound by, all laws, ordinances, and regulations of the country, state, county, city, facility, and, whenever applicable, police and fire departments.
- No attendee may promote, display, or behave in a manner considered offensive to decency or good taste as determined by Midwest GameFest Management.
- Aisles may not be obstructed at any time. Attendees may not conduct activities of any kind that lead to congestion of aisle traffic.
- Attendees are expressly prohibited from carrying weapons and/or weapon replicas. Weapons on display must be secured to tables or display for safety. Weapons purchased in the Exhibit Hall must be safely contained or packaged by the seller in such a manner that all edges are covered securely, and the purchaser must remove purchased weapons from the convention site to a safe location (hotel room or vehicle) at his or her earliest opportunity.
- Attendees are not allowed into the Exhibit Hall during closed hours. All needed items and valuables must be taken with the attendee before the Exhibit Hall closes each evening.
- Drug paraphernalia, consisting of equipment, product, or material that is manufactured or modified for making, using, or concealing illegal drugs, is prohibited at Midwest GameFest and may result in removal from the convention.
Security and Liability
- Midwest GameFest is not responsible for any injury to attendees, or damage to or theft of property from any cause prior to, during, or subsequent to Midwest GameFest. Attendees hereby expressly agree to indemnify and hold harmless Midwest GameFest/The Role-players Guild of Kansas City, Ltd against any and all claims for such loss, damage, or injury.
- Attendees will comply with all laws of the United States as well as all applicable state or local ordinances, rules, and requirements of police and fire departments or other authorities of such jurisdictions, will obtain all necessary permits and licenses with respect to their activities, and will not do or suffer to be done anything during the term of this agreement in violation of any such laws, ordinances, rules, or regulations. If the attention of said attendees is called to any such violation committed by said attendees, or committed by any person employed by or admitted to the premises by said attendees, said attendees will immediately desist and correct, or cause to be corrected, such violation.
- Attendees agree to indemnify, defend, and hold harmless Midwest GameFest from any and all costs, suits, and legal proceedings alleging violations of any such law or regulation.
- All matters and questions not covered by this agreement and these terms are subject to the decision of Midwest GameFest Management.
- Attendees agree to abide by and conform to all additional rules and regulations from time to time adopted or prescribed by Midwest GameFest for the management of Midwest GameFest event and exhibit areas.
- Attendees acknowledge that they have read the preceding terms and conditions, expressly agree to comply with them, and authorize Midwest GameFest to enforce them.