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Nov 14-17, 2019 Kansas City

Stoney Creek Hotel and Conference Center

Kids-Only Events

Midwest GameFest is 4 days of fantastic family entertainment, and this year we've got some great programming exclusively for kids!

Kids 15 and under are FREE with paid adult. Children must be attended at all times.

In addition to traditional games of all kinds, Midwest GameFest also features some great cosplay guests and events!

Legendary Rose Supergirl Punching Thor

Photo courtesy Retro Hawk Productions

Cosplay Guests

This year our Cosplay Director, Lothlorien Woods Cosplay, welcomes Kansas City's own Legendary Rose Cosplay as our Cosplay Guest of Honor! We also have Wichita's BadAsh Cosplay and Kansas City's Spiff's Nerdy Cosplay. Find more information about them at our Guests page.

Legendary Rose Cosplay

Legendary Rose Cosplay

Cosplay Guest of Honor

Photo courtesy Retro Hawk Productions

» BIO

Lothlorien Woods

Lothlorien Woods Cosplay

Cosplay Coordinator

Photo courtesy Lothlorien Woods Photos

» BIO

BadAsh Cosplay

BadAsh Cosplay

Cosplay Panelist

Photo courtesy Tahnee Lane Photography

» BIO

Spiff's Nerdy Cosplay

Spiff's Nerdy Cosplay

Cosplay Panelist

Spiff's Nerdy Cosplay

» BIO


Cosplay Events

We've got some goodies lined up for our cosplayers this year. Check it out!

Cosplay Contest

Saturday afternoon is our big cash prize Cosplay Contest! We've got prizes for multiple categories, so get all the details over at the Cosplay Contest page and fill out the entry form for your chance to shine and win!

Cosplay Panels

We have a ton of cool cosplay panels this year also! Panels will be on each day except Thursday. Look for an official schedule of our Cosplay Events at our event site

If you would like to build your cosplay street cred and submit a panel to run yourself, head on over to our Events page and submit one. Event submission ends soon, though, so don't delay.

Other Cosplay Events

Our other cosplay events include a cosplay fashion show that anyone can enter, a parade that anyone can participate in, and more! Look for an official schedule of our Cosplay Events at our event site.

» FASHION SHOW SIGN-UP


Cosplay Rules

We've put together some guidelines for cosplaying at Midwest GameFest. We want everyone to have a safe, secure experience and following these guidelines should help ensure that for everyone. Check out our Cosplay Policy for details.

Badges Required

All Midwest GameFest cosplay event participants are required to have a badge for the days they attend. Badges are available for single days and the entire weekend. If you are interested in volunteering at Midwest GameFest to help offset the cost of admission, please check out our Volunteers page for discount information and to apply.

» GET YOUR BADGES


Schedule

The information listed here is an overview. You should check out the event site for specifics and get your tickets for panels.

» SIGN-UP FOR EVENTS

Friday

5pm-6pm Star Wars Story Time
Stage
Calling all padawans. Come dressed up as your favorite character and listen to a story being read by a special guest!

5pm-8pm Cosplay Contest Sign-Ups
Cosplay Desk
Anyone who wants to be in the contest must enter before the deadline and fit all contest and con cosplay rules. Spots are limited.
Online form: https://docs.google.com/forms/d/1jQw1fVEMpP3rsffP_3RrYJkE5zJz9jtwh2fA3UVW7Lo

6pm-7pm Panel: Connecting Cosplaying to Role-Playing
Stage
Cosplaying and role-playing go hand-in-hand. LARPing is just one good example of this. Come join us as we talk about cosplaying, role-playing, LARPing, and acting!

8pm-9pm Panel: Intro to Cosplay and Cosplay on a Budget
Stage
Learn about what is cosplay, how to get into cosplay and all the tips and tricks for saving money and still looking great! This panel is for both those who wish to buy or make their own cosplays and features some of our cosplay guests.

9pm-10pm Cosplay Meet and Greet
Stage
Calling all cosplayers. Come and hang out, socialize, and play party board and card games. Cosplay is encouraged but not required.

Saturday

9am-11am Cosplay Contest Sign Ups
Cosplay Desk
This includes sign-ups for walk-ons (those who don't qualify for the cosplay contest but would like to show off their cosplay). Anyone who wants to be in the contest must enter before the deadline and fit all contest and con cosplay rules. Spots are limited.

9am-11am Cosplay Contest Check-in
Cosplay Desk
Mandatory check in for everyone that is entered in the cosplay contest.

11am-12pm Princess Story Time
Stage
Calling All Princes and Princesses. Come dressed up as your favorite character and listen to a story read by a special guest!

12pm-12:30pm Cosplay Parade
Cosplay Desk
Everyone is welcome to join us for a short cosplay parade.

12:30pm-2:40pm Cosplay Contest Pre-Judging
Cosplay Desk
Private cosplay judging for those in the cosplay contest. If you are entered in the cosplay contest you must come at your scheduled time. Please wait outside the judging area.

3:15pm-4:30pm Cosplay Contest
Stage
Come see our fabulous cosplays who signed up for the cosplay contest show off their stuff for a chance to win awards!

4:30pm-5pm Group Photo
Cosplay Desk
Gather at the Cosplay Desk and we'll find somewhere to take a group photo!

5pm-5:30pm Cosplay Awards
Stage
See our judges present those amazing cosplayers from the cosplay contest with their awards!

7pm-8pm Panel: Cosplay Guest Q & A
Stage
Come meet your cosplay guests for 2016 and ask them questions about cosplay, tabletop games or anything geeky! Guests include cosplay Guest of Honor Legendary Rose Cosplay, Cosplayers Bad Ash Cosplay, Mark Stalsworth II Cosplay, and Cosplay Coordinator Lothlorien Woods Cosplay.

Sunday

10am-11am Super Hero Story Time
Stage
Calling all little superheroes! Come dressed up as your favorite character and listen to a story being read by a special guest!

11am-12pm Panel: Intro to Armor and Props
Stage
Learn all the basics to making armor and props as well as a few trips to save you money and time. We will be going over tools, supplies and more that you will use often when making armor or props. This panel will be featuring cosplay guests who will also be taking questions on armor and prop making at this time.

2:30pm-3pm Group Photo
Cosplay Desk
Gather at the Cosplay Desk and we'll find somewhere to take a group photo!

3pm-4pm Panel: Cosplay Positivity
Stage
In this panel, we cover how anyone can cosplay, and we mean anyone. Topics: how to deal with cosplay hate, why people cosplay, cosplaying in the community and we will be sharing our experiences. At the end, we will be showing photos of some of our favorite cosplays from the past weekend. Speakers include Cosplay Guest of Honor Legendary Rose Cosplay, cosplayers Bad Ash Cosplay, Mark Stalsworth II Cosplay, and Cosplay Coordinator Lothlorien Woods Cosplay.

Midwest GameFest is dedicated to providing a harassment-free convention experience for everyone regardless of, including but not limited to, gender, gender identity, and expression, sexual orientation, disability, physical appearance, body size, race, age, political/group affiliation, ethnicity or religion. We do not tolerate harassment of convention participants in any form. Convention participants violating these rules may be sanctioned or expelled from the convention, without a refund, at the discretion of the convention organizers.

What is Harassment?

Harassment includes, but is not limited to:

  • Physical assault and/or battery
  • Intimidation
  • Stalking, or following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Bathroom policing
  • Offensive verbal comments
  • Inappropriate physical contact
  • Unwelcome physical attention
  • Advocating for, or encouraging, any of the above behavior

Participants asked to stop any harassing behavior are expected to comply immediately. Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the convention, with no refund.

Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.

You can make a report any event organizer or volunteer.

Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event.

Cosplay is highly encouraged at Midwest GameFest, and there are just a few rules we ask our attendees to follow.

Cosplayers

  • No real weapons of any kind will be allowed in the facility. All costume-related items will be inspected at the registration desk each time you are admitted. Weapons are required to be replica or prop by design and should not have the appearance of a real blade or firearm. If our desk folks can't easily tell the difference at a glance, it's not allowed. No illegal or functioning weapons are permitted.
  • Airsoft/paintball and similar weapons must be unloaded, not charged with air/gas, and rendered inoperable.
  • No projectiles.
  • No partial or full nudity.
  • No pyrotechnics, smoke, fog, fire, fireworks, explosions, concussions, etc.
  • No dripping or oozing of fluids, confetti, or glitter which could create an unsafe walking surface.

Non-Cosplayers

  • Cosplay is not consent. Be considerate. Please ask for photographs and respect those instances when a cosplayer may be otherwise engaged.
  • Please do not touch a costume unless given express permission by the costume wearer.
  • No harassment of any kind will be tolerated. Not only will reports of harassment result in immediate expulsion from the convention, but Midwest GameFest will take all appropriate measures up to and including contacting the authorities.
  • Check our Anti-Harassment Policy for additional details.

Cosplay Rules

  • No extreme gore. Remember, this is a family convention and anything considered inappropriate will be asked to change or leave.
  • No nudity or partial nudity allowed. All cosplays must cover more than a swimsuit, regardless of gender.
  • Shoes must be worn at all times.
  • If you can't fit through a doorway you cannot wear it. You cannot be blocking people's paths in the hallways.
  • All props have to go through weapons check.

Prop Rules

  • All props must go through weapons check.
  • You will be required to tag your prop. You can receive tags at weapons check.
  • No real weapons. No steel/real swords; or shaped metal objects.
  • No real firearms. Fake Guns must have something identifying them clearly as facsimile so that those with no gun knowledge clearly know it's not a threat. We highly recommend an orange tip of some kind.
  • If it is a Nerf gun you cannot have any "bullets" in it, or on you.
  • Props must be able to fit through doorways and can not block people in the halls. Large costume pieces must be removable in order to walk through halls (e.g. wings, spikes, tails, chains, props).

Questions

If you have any questions or concerns about your cosplay, email our Cosplay Director at This email address is being protected from spambots. You need JavaScript enabled to view it..

Thanks for your interest in the first annual Midwest GameFest Cosplay Contest! Needless to say, cosplayers and gamers have a lot in common, and we seek to strengthen those bonds with our annual contest.

Tell your friends by sharing this page or our Facebook Event.

Sign-Ups

We have a limited number of spots. Registration for the cosplay contest will continue until spots are full or that Saturday at 11am.

» SUBMIT CONTEST FORM

» GET YOUR BADGE

Note: We will be posting a map before the convention to help contestants figure out where everything will be and where they should go for event sign-ups and more!


Prizes

Midwest GameFest is offering cash prizes for the Best in Show, Best Beginner, and Best Advanced, as decided by our judges, as well as certificates for a number of other categories. If winners cannot be present to receive their award, the award and prize money will be mailed to them.

Cosplay Ribbons


Judges

We have a distinguished panel of judges for the cosplay contest this year.

Lothlorien Woods Cosplay

Lothlorien Woods Cosplay

Master of Ceremonies

Photo courtesy Lothlorien Woods Cosplay

Legendary Rose Cosplay

Legendary Rose Cosplay

Judge/Cosplay Guest of Honor

Photo courtesy Retro Hawk Productions

BadAsh Cosplay

BadAsh Cosplay

Judge/Cosplay Panelist

Photo courtesy Tahnee Lane Photography

Spiff's Nerdy Cosplay

Spiff's Nerdy Cosplay

Judge/Cosplay Panelist

Photo courtesy Spiff's Nerdy Cosplay


Contest Rules

All cosplay contestants must follow our standard Cosplay Policies in addition to the following:

Requirements

  • Contestants must have a weekend or Saturday badge in their name. These can be purchased at the event or online.
  • Contestants must submit a Contest Entry Form.
  • Contestants must be 13 years or older to enter.
  • If under 16, contestants must have a legal guardian present.
  • If under 18, contestants must have parental permission to enter.
  • All cosplays must be completed before Pre-Judging.
  • Contestants must check into the cosplay desk Saturday morning.
  • Contestants must show up on time for Pre-Judging in order to qualify for the Cosplay Contest. If you sign up before hand you will have to check-in to reserve your spot before 11 a.m. on the Saturday of the contest.
    Prejudging sign ups will begin the week before.
  • Contestants must show up promptly at scheduled times.
  • Contestants must have made at least 80% of their cosplay to enter any category.
  • Cosplays can be from any genre: anime, books, comics, games, movies, etc.
  • Cosplays must pass the weapons check.

Restrictions

  • Cosplay must not have won previous awards. You cannot enter a cosplay that has won Best in Show, 1st, 2nd, or 3rd Place in a cosplay contest of any kind. Note: If it has won a minor award such as judges choice that is fine.
  • Cosplays will have a maximum of one minute on stage and runway.
  • Cosplays can contain no more than three (3) people per group unless approved by the judges.
  • Contestants must alert the cosplay judges beforehand if you are going to say or do anything out of the ordinary on stage.
  • Contestants may not make religious, political or any other demonstrations that could offend others.
  • Contestants must avoid danger to themselves of others. No throwing objects. No fire. No confetti. No fog machines. No Nerf bullets. No shooting or launching objects.

Stage Rules

  • When on stage contestants will use a three-point system for poses.
  • Contestants will have about 35 seconds on stage.
  • Contestants may not throw anything to the audience.
  • Contestants may not say or yell anything offensive.
  • Contestants must remove anything they take on stage with them.

Judging

  • Cosplay Director Lothlorien Woods will serve as Master of Ceremonies.
  • Judges will be both male and female and will be experienced, well-rounded cosplay guests. Each will have years of experience to help judge fairly.
  • Judges highly recommended that contestants bring photos of their character as well as work-in-progress photos.
  • Cosplays will be judged on accuracy, craftsmanship, stage presence as well as other factors.
  • Judges will try to give feedback if requested. Feedback may be both negative (e.g. what could be worked on) and/or positive. They may even have some tips to help the contestant next time around.
  • Contestants will be split into either Beginner or Advanced categories based on skill level. If we have enough entered we may add an Intermediate category.

Note: The more entries we have, the more categories and awards will be available. This is so that the ratio of entries to awards stays the same and so that everyone has a fair chance to win an award.

Schedule for Cosplayers

  • Contestants will need to sign up or check in by 11 a.m. Saturday morning.
  • Pre-Judging times will start in the early afternoon. Don't be late to your time.
  • The contest will happen in the late afternoon/ evening. You will need to get there beforehand for practice.
  • Awards will happen soon after the cosplay contest.

Note: Look for an official schedule of our Cosplay Events at our event site.

General

  • Our cosplay staff has the right to disqualify anyone for any reason.
  • We reserve the right to add modify rules as necessary.

Questions

If you have any questions or concerns about your cosplay, email our Cosplay Director at This email address is being protected from spambots. You need JavaScript enabled to view it..

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